OFFICE OF THE CHIEF CLERK
Department of Finance and Administration
Jeffrey Marshall, Chief Clerk Greene County Office Building, 3rd Floor
93 East High Street, Waynesburg, PA 15370
Phone: 724-852-5210 / Fax: 724-852-5327
Office Hours: 8:30 a.m. - 4:30 p.m., Monday-Friday
CHIEF CLERK RESPONSIBILITIES:
The Chief Clerk is appointed by the Board of County Commissioners to oversee the County departments. The responsibilities of the Chief Clerk are to keep the books and accounts of the board of county commissioners, the salary board, and the pension board; to record and file all proceedings and papers from meetings; to attest all orders and voucher checks issued by the county commissioners; and to perform all other duties and coordinate all county operations with final authority coming from the Commissioners. The Chief Clerk ensures that everything is done legally under the County Code and finalizes documents with the "County Seal."
The Chief Clerk has the general power to administer oaths and affirmations, pertaining to the business of the office of the county commissioners. The Greene County Commissioners have appointed the Chief Clerk to serve as the Open Records Officer for the county, as well as the primary administrative point of contact in the case of county emergencies, crises, safety violations/concerns or any matters requiring immediate attention.
Administrative Staff — supports the functions of the County Commissioners, the County Solicitors, and the Chief Clerk to ensure that the office runs smoothly and efficiently. Assisting the general public in the best possible manner; and communicating information to the general public through the news media and county website (internet).
Accounts Receivable — from local hotel/motel tax and the liquid fuels (bridges) inventory. Funding for County roadway and bridge construction and maintenance is generated through the Liquid Fuels Tax collected by the Commonwealth of Pennsylvania. The County Liquid Fuels Tax Act of 1931 provides all counties, which are in compliance with PennDOT guidelines, with semi-annual allocations in June and December of each year. One-half cent of the tax collected on each gallon of liquid fuels is allocated to a special fund known as the Liquid Fuels Tax Fund for distribution to counties.
The Act provides that these funds be used for road and bridge construction, reconstruction and maintenance projects, or may be allocated to their political subdivisions for these same purposes. In order to receive the Liquid Fuels Tax Fund, each county must submit an annual report showing the receipt, expenditure and encumbrances for the preceding 12 months (PennDOT Bureau of Municipal Services, 2003).
Accounts Payable — works closely with the Controllers Office and the County Treasurer's Office to ensure the payments are made where necessary as quickly and efficiently as possible.
Payroll Office — ensures that county employees are paid in accordance with the County of Greene's approved payroll policies; and employees are encouraged to use Direct Deposit for payroll disbursement. Employees will receive voucher statements for official record of payment for hours worked and payroll deductions.
Click here for our Human Resources, Payroll information.
Purchasing Agent — controls the ordering and distribution of county supplies, furniture and office equipment, monitors fixed assets and obtains proposals on services and contracts for office equipment and county buildings.
DEPARTMENT HEADS:
Jeffrey Marshall, Director, Department of Administration & Finance
Pension Plan Administration (appointed 12/16/2010)
457 Plan Administration (appointed 12/16/2010)
Karen Bennett, Administrator, Department of Human Services
For general information, please contact the Information Services at 724-852-5399 / Toll Free: 1-888-852-5399. County Office Building, 93 E. High Street, Waynesburg, PA 15370
