The Register and Recorderís Office is the repository and record manager for all papers relating to wills and estates as well as all real estate transactions. These documents are part of Greene County's permanent records and must be protected from loss, theft or damage. It is also the responsibility of the office to provide efficient and timely service to the public while preserving the integrity of public records.
The Register of Wills division is responsible for filing all papers in reference to the probate of wills and estates and all other related documents. The primary goal of the office is to serve all county residents, especially in times of grieving. The office offers help with probate estates and filing and collecting Pennsylvania inheritance tax.
The Recorder of Deeds division records all documents pertaining to land and property transactions, including deeds, mortgages, leases, liens, surveys, financing statements and rights of way.
The office also keeps records of oaths of office for all county elected officials, notary publics, district justices, military discharges, mine subsidence maps and highway maps.
Copies of all documents are maintained and preserved for public use. Lawyers, title searchers, loan officers and genealogists are among those who frequently research records, which date back to 1796 when Greene County was formed out of Washington County.
The Register and Recorderís Office is comprised of three rooms lined with rows of shelves containing indices and deed books.
Current Fees and Information:
Record Types: Deeds Recorded Probate
Where: Recorder's Office Register's Office
Phone: 724-852-5283 724-852-5284
The following fee changes increase effective November 30, 2017 (changes due to ACTS 40 and 44 of 2017):
NOTICE Effective at 4:00 p.m. on November 30, 2017, JCS Fees will increase to $40.25. Acts 40 & 44 of 2017 recently passed by Governor Wolf, will increase the judicial computer system/access to justice (JCS/ATJ) fees by $4.75. All documents that include the JCS/ATJ fees will be effected. (Notice from AOPC 11/01/2017)
NOTICE Notary Laws changing (effective October 26, 2017) | click HERE for notice of Notarial Change Act.
Online Access to Recorded Documents:
Pennsylvania is divided into 67 recorder districts or a corresponding office with an elected Recorder of Deeds responsible for each office. Documents related to the ownership of real estate within the district are recorded at the Recorder of Deeds.
Recorded documents are assigned a sequential identifying number (known as the book and page number) and are then scanned into the Recorderís Office computer system. The resulting images are available for viewing and printing from public access terminals at the Recorderís Office and at home or the office over the Internet. All original documents are returned to land owners or their attorneys. To assist customers in finding relevant documents, the Recorderís Office creates a searchable index that contains the names of all parties to a document and the property address.
To access and view a document, customers must first register/subscribe. A small fee will be charged to access the online service prior to accessing any records.
To register/subscribe for years from June 6, 1925 through present, simply visit Pennsylvania Land Records Online. Once registered, customers will be able to search and view documents during those years. Instructions for use are available on the websites.
To register/subscribe for years 1796 through 1941, go to: Cott Systems online to login, register, and access land records. Variable accounts are available for a fee.
All scanned records are unofficial copies but can be used for verification, personal or professional records, documentation backup or other uses. For questions or additional information, please contact the Recorder's Office at 724-852-5283.
NOTICE to ImageSync Account Holders As of September 30, 2017 the Greene County Recorder of Deeds Office terminated their affiliation with ImageSnyc/Foveonics and are now with Cott Systems for online record searching from 1796 to 1940. If you have a balance remaining on your ImageSync account, click HERE for information on refunds or credits. After January 31, 2018, NO REFUNDS OR CREDITS will be accepted and all ImageSync accounts will be closed.
Recorded Deed Transfers:
A deed is the document that transfers ownership of real estate. It contains the names of the old and new owners and a legal description of the property, and is signed by the person transferring the property.
Click here for a listing of current and past recorded deed transfers for Greene County (Source of listing: GreeneReports).
This ordinance established on April 18, 2013, requires that a Tax Parcel Number be contained on all conveyances of real estate, plans, mortgages, satisfication pieces or any other instrument affecting real estate in Greene County; requiring plan or survey information for change in size or description of parcels; requiring that tax parcel number(s) be affixed to documents presented for recording and providing when this ordinance shall become effective.
Click here for a copy of Ordinance No. 130418.
Realty Transfer Tax Common Level Ratio:
Pennsylvania realty transfer tax is imposed at a determined percentage rate of the value of real estate (including contracted-for improvements to property) transferred by deed, instrument, long-term lease or other writing. Both grantor and grantee are held jointly and severally liable for payment of the tax.
The Pennsylvania Department of Revenue Realty Transfer Tax, Common Level Ratio (CLR) for Greene County changes June 30 of every year (July 2015 the CLR was set at 1.43).
The real estate valuation factor is based on sales data by the State Tax Equalization Board. These factors are the mathematical reciprocals of the actual common level ratios. For Pennsylvania Realty Transfer Tax purposes, these factors are applicable for documents accepted for particular periods. The date of acceptance of a document is rebuttably presumed to be its date of execution, that is, the date specified in the body of the document as the date of the instrument (61 Pa. Code 91.102).
Some real estate transfers are exempt from realty transfer tax, including certain transfers among family members, to governmental units, between religious organizations, to shareholders or partners and to or from nonprofit industrial development agencies. Deeds to burial sites, certain transfers of ownership in real estate companies and farms and property passed by testate or intestate succession are also exempt from the tax.
Realty Transfer Tax Statements of Value are now required to be submitted with Easement agreements. Click here for the current Realty Transfer Tax Statements of Value form with instructions. For more information, please contact either the Recorderís Office at 724-852-5283, or the Department of Revenue Realty Transfer Tax Division at 717-783-8104.
Frequency Asked Questions:
The following questions are frequency asked of our office:
Can the Register & Recorder's Office change, add or remove a name from my existing deed? ANSWER: NO! our office cannot change anything on the original deed. To have a name changed, added, and/or removed - you must have a new deed prepared by an attorney.
Register of Wills:
The following Probate forms/documents are provided for your convenience and are linked to the www.pacourts.us (Pennsylvania State Courts) website, each are in a printable (pdf) format. Please contact the Register & Recorder's office should you have difficulty linking to any of the documents.
Inheritance tax is imposed as a percentage of the value of a decedent's estate transferred to beneficiaries by will, heirs by intestacy and transferees by operation of law. The tax rate varies depending on the relationship of the heir to the decedent. The rates for Pennsylvania inheritance tax are as follows:
0 percent on transfers to a surviving spouse or to a parent from a child aged 21 or younger;
4.5 percent on transfers to direct descendants and lineal heirs;
12 percent on transfers to siblings; and
15 percent on transfers to other heirs, except charitable organizations, exempt institutions and government entities exempt from tax.
Property owned jointly between husband and wife is exempt from inheritance tax.
Inheritance tax payments are due upon the death of the decedent and become delinquent nine months after the individual's death. If inheritance tax is paid within three months of the decedent's death, a 5 percent discount is allowed.
The Pennyslvania Department of Revenue at www.revenue.state.pa.us offers additional information and answers for individuals regarding inheritance tax and inheritance forms; other forms and publications are also available.
Reference Information: (courtesy of your Register & Recorder's Office)