Prothonotary's Office

Office Overview

Our records are now accessible online: https://www.co.greene.pa.us/CivilSearch 
Please see our FAQ section for more information.

In-person access to our records is still by appointment only. 


The Prothonotary is the keeper/clerk of the records of the Court of Common Pleas’ civil division. The Prothonotary is responsible for maintaining accurate indices, case dockets and record-keeping services and providing user-friendly access to the public.

The Prothonotary supports the Court of Common Pleas’ civil division and provides vital records assistance by attending court proceedings, as well as maintaining the civil caseload for the court system; operating and maintaining the civil division; attending all civil court proceedings, as well as taking minutes, swearing in witnesses and reading verdicts; preparing budget materials annually; reconciling and maintaining escrow accounts and checking accounts for filing fees and draft payments; and reviewing and implementing new policies and procedures in accordance with the Pennsylvania Rules of Civil Procedure.

The Prothonotary also supervises office personnel, monitors daily staff activities and productivity, and serves the needs of the general public.

Filing duties are set by Pennsylvania statues, the Pennsylvania Rules of Civil Procedure and the Greene County Local Rules of Court. Work is generated from the court and through filings from both attorneys and the general public.

Services Offered:
Custody filings, Passport Application Acceptance by appointment only, in-office Public Access for searches of judgments and lien information, Protection from Abuse Orders, Divorce Decrees, and photocopies.

To learn more about Susan White, click HERE.

Contact Information

Prothonotary of Greene County
10 East High Street
Room 105
Waynesburg, PA 15370
Hours of Operation: M-F, 8:30AM to 4:30 PM

Department Contacts:

Susan White
Prothonotary
Paul J. Ondash
First Deputy Prothonotary
Robin King
Family Court Coordinator
Tricha A. Leary
Administrative Assistant
Danielle Morris
Administrative Assistant

Passport Information

The Prothonotary’s Office processes passport applications for international travel and related matters, a courtesy service to the residents of Greene County. Note the following office changes on passports:

- Passport Applicants MUST have an appointment. We DO NOT take walk-ins.

- Our office DOES NOT ACCEPT CASH for the Passport Fee. All fees paid to the U.S. Department of State must be a check or money order.

- Prothonotary’s Execution Fee ($35.00) can be Cash, Check, or Money Order.

- We DO NOT offer on-site photo services.

For passport applications and forms, application processing times, passport laws, locations and hours of processing centers, or for more information about obtaining, replacing, changing or renewing passports, visit the U.S. Department of State - Bureau of Consular Affairs (https://travel.state.gov/).

Passport Hours:

- Tuesday from 9:00 a.m.-3:00 p.m., by appointment only                           
- Wednesday from 9:00 a.m.-3:00 p.m., by appointment only
- Thursday [Emergencies ONLY] from 10:00 a.m to 11:00 a.m. and from 2:00 p.m. to 3:00 p.m., by appointment only

Forms, Links, FAQs

1. Can you help me get a divorce?
The office does not employ an attorney as a staff member. Therefore, it cannot provide legal advice nor can it provide forms used for filing a divorce case. Due to the nature of this filing, we do recommend you engage an attorney to represent your interests. However, if you choose to represent yourself in a divorce additional information about representing yourself can be found HERE and HERE

2. Can you help me with custody?
The office does have forms that can be used to open a custody case or to modify an existing Custody Order. However, the staff is not at liberty to assist in the completion of these forms, nor can staff members dispense legal advice. Additional information about representing yourself in a Custody Case can be found HERE and HERE.

3. Does the Prothonotary's Office perform lien and judgement searches over the telephone?
Due to liability concerns, lien and judgment searches must be made in person via the public computer. Our staff will assist you with instructions on performing a search, but will not complete the search for you.

4. Can I perform a record of lien search online? 
Yes! As of September 2020, our records are searchable online at https://www.co.greene.pa.us/CivilSearch

The same restrictions that apply to our public computers in the office apply to the online search:
  • The earliest available records are from 1996. You will still need to come to our office to search anything before that time.
  • Any docket entry with a paperclip on the far-right side has an attachment that can be viewed.
    • Divorce and Custody attachments are still sealed and CANNOT be viewed.
  • Abuse and Mental Health cases will not show up in the search at all.
Acess is free until further notice.

5. Are your filing fees available online?
Yes. Please see the Forms.

6. I need a copy of my divorce decree. How can I obtain one?
You can visit the office and obtain a copy within a few minutes or you can send a request by mail along with a check for $7.00 made payable to the Prothonotary of Greene County. If mailing a request, please provide the names of both parties and the year the divorce was granted.

7. I need a copy of my marriage license. How can I obtain one?
The Clerk of Courts is responsible for issuing marriage licenses. Their contact information can be found HERE

8. Do I need an appointment for processing a passport application?
Yes. Due to the volume of passport applications we receive, you will need to contact the office to schedule an appointment.

9. Can I obtain a copy of my birth certificate in your office?
No. You can obtain a birth certificate from the Pennsylvania Department of Vital Records. Click HERE for more information. 

10. What are your local rules? When is motions court?
The Court maintains a seperate website with information on local rules, motions court dates, and other Court functions. Their website can be found HERE