NOTICES:

Elections Office Announcement: The state voting system has erroneously sent out duplicate e-mail notices to voters stating that their ballots have been mailed. Individuals should ignore the duplicate notification. This is simply a computer-generated e-mail issue and there is no reason to call the Greene County Elections Office. See the full announcement Here.

2020 GENERAL ELECTION ABSENTEE / MAIL-IN BALLOT RETURN SITES AND UPDATED PRECINCT LISTINGS
In accordance with the provisions of the Pennsylvania Election Code, notice is hereby given to the electors of Greene County, Pennsylvania, that the Plan for Absentee and Mail-In Ballot Return Site for the 2020 General Election is available. Please Click to View the Plan HEREFor an updated listing of Precinct Locations please click HERE.

Register of Wills & Recorder of Deeds

Donna J. Tharp

**Due to COVID-19, 
the Register and Recorder's Office is conducting all in-office business
by appointments only**


  To schedule an appointment with the
REGISTER OF WILLS call 724-852-5284

*ALL filings of Probate proceedings must be scheduled prior to arrival.
See Register of Wills Appointment Requirements 
HERE 
or see in resources below.


To schedule an appointment with the
RECORDER OF DEEDS call 724-852-5369 or 724-852-5283

for public record searching and Notary Commissions.
(Sending documents via mail source is still very much encouraged and appreciated)

 


 This office repectfully asks vistiors to wear a facial mask
and to practice social distancing while conducting in office business

(See Mandatory Mask Wearing ORDER )



The Register and Recorder’s Office is the repository and record manager for all papers relating to wills and estates as well as all real estate transactions. These documents are part of Greene County's permanent records and must be protected from loss, theft or damage. It is also the responsibility of the office to provide efficient and timely service to the public while preserving the integrity of public records.

The Register of Wills Office is responsible for filing all papers in reference to the probate of wills and estates and all other related documents. The office also collects and processes Pennsylvania Inheritance Tax returns. The primary goal of the office is to serve all county residents, especially in times of grieving.

The Recorder of Deeds Office records all documents pertaining to land and property transactions, including deeds, mortgages, leases, financing statements and rights of way. The office also keeps records of oaths of office for all county elected officials, notary publics, district justices, military discharges, mine subsidence maps and highway maps.

Copies of all documents are maintained and preserved for public use. These public records date back to 1796, when Greene County was formed out of Washington County.

To Learn more about Donna J. Tharp, click HERE
 

IMPORTANT NOTE:

The Register & Recorder's Office cannot change, add and/or remove a name from any existing and/or original deed. To have a name changed, added and/or removed, you must have a new deed prepared by an attorney.


Contact Information

Greene County Register & Recorder
10 East High Street
1st Floor, Room 100
Waynesburg, PA 15370
Hours of Operation: 8:30AM to 4:30PM Monday thru Friday

Department Contacts:

Donna Tharp
Register & Recorder
Kimberly Spence
First Deputy Recorder of Deeds
Jessica Harrison
First Deputy Register of Wills
Annette Tharp
Second Deputy Register & Recorder
Shelby Yourchik-Jeffrey
Department Clerk Register & Recorder

Register and Recorder's Office

This ordinance established on April 18, 2013, requires that a Tax Parcel Number be contained on all conveyances of real estate, plans, mortgages, satisfication pieces or any other instrument affecting real estate in Greene County; requiring plan or survey information for change in size or description of parcels; requiring that tax parcel number(s) be affixed to documents presented for recording and providing when this ordinance shall become effective. Click HERE for a copy of Ordinance No. 130418.

Pennsylvania realty transfer tax is imposed at a one percent state and one percent local percentage rate of the value of real estate transferred by deed, instrument, long-term lease or other writing. Both grantor and grantee are held jointly and severally liable for payment of the tax.

The Pennsylvania Department of Revenue Realty Transfer Tax, Common Level Ratio (CLR) for Greene County changes JULY 1 of every year (July 1, 2020 to June 30, 2021 CLR is set at 1.91).

Current List of Factors:
http://www.revenue.pa.gov/GeneralTaxInformation/Tax%20Types%20and%20Information/RTT/Documents/clr_factor_current.pdf

The real estate valuation factor is based on sales data by the State Tax Equalization Board. These factors are the mathematical reciprocals of the actual common level ratios. For Pennsylvania Realty Transfer Tax purposes, these factors are applicable for documents accepted for particular periods. The date of acceptance of a document is rebuttably presumed to be its date of execution, that is, the date specified in the body of the document as the date of the instrument (61 Pa. Code 91.102).

Some real estate transfers are exempt from realty transfer tax, including certain transfers among family members, to governmental units, between religious organizations, to shareholders or partners and to or from nonprofit industrial development agencies. Deeds to burial sites, certain transfers of ownership in real estate companies and farms and property passed by testate or intestate succession are also exempt from the tax. Realty Transfer Tax Statements of Value are required to be submitted with ALL Oil & Gas related documents.

Historical list of factors:
http://www.revenue.pa.gov/GeneralTaxInformation/Tax%20Types%20and%20Information/RTT/Documents/clr_factor_historical.pdf

Click HERE to complete and print the current Realty Transfer Tax Statement of Value form (instructions included).

https://www.revenue.pa.gov/FormsandPublications/FormsforIndividuals/RTT/Documents/rev-183.pdf

For more information, please contact either the Recorder of Deed's Office at 724-852-5283,
or the Department of Revenue Realty Transfer Tax Division at 717-783-8104.

Inheritance tax is imposed as a percentage of the value of a decedent's estate transferred to beneficiaries by will, heirs by intestacy and transferees by operation of law. The tax rate varies depending on the relationship of the heir to the decedent. The rates for Pennsylvania inheritance tax are as follows:

•    0 (zero) percent on transfers to a surviving spouse or to a parent from a child aged 21 or younger;
•    4.5 percent on transfers to direct descendants and lineal heirs;
•    12 percent on transfers to siblings; and
•    15 percent on transfers to other heirs, except charitable organizations, exempt institutions and government entities exempt from tax.
•    Property owned jointly between husband and wife is exempt from inheritance tax.

Inheritance tax payments are due upon the death of the decedent and become delinquent nine months after the date of the individual's death. If inheritance tax is paid within three months of the decedent's death, a 5 percent discount is allowed.

For further information and answers to commonly asked questions, contact the Greene County Register's Office at 724-852-5284 or review the Pennsylvania Inheritance Tax and Safe Deposit Boxes brochure. For detailed and historic Pennsylvania Inheritance Tax Penalty and Interest, visit www.doreservices.state.pa.

The Pennyslvania Department of Revenue at www.revenue.state.pa.us offers additional information and answers for individuals regarding inheritance tax and inheritance forms; other forms and publications are also available.

The Recorder of Deed's Office is not responsible for posting monthly deed transfers. To search recent recorded deeds and property records please see Links to Online Access below OR click HERE


To see the last outsource posted monthly deed transfers, click HERE

Links to Online Access

 

Property Land Records 1926 to Present
http://uslandrecords.com

Property Land Records 1796 to 1940
https://recordhub.cottsystems.com/



 

*Note - Estate and Probate records are NOT available for online access outside of our office. If you are unable to access these records in person you can request a search to be done via mail for a charge of $5.00 per decedent. Please make checks payable to REGISTER OF WILLS and mail your request to 10 E. High Street, Room 100 Waynesburg, PA 15370.

 

Resources