Welcome to Greene County's new Website!

Please understand that while we feel the site is at a point that it is ready to launch, there is still work to do and it is, and will be, a work-in-progress. If you see any issues on the site, or would like to see additional information added to a particular section, please tell us via our contact form.

 

Register & Recorder

The office offers help with probate estates and filing and collecting Pennsylvania inheritance tax.

The primary goal of the office is to serve all county residents, especially in times of grieving. The office offers help with probate estates and filing and collecting Pennsylvania inheritance tax.

Contact Information

Greene County Courthouse
10 East High Street
1st Floor
Waynesburg, PA 15370

Department Contacts:

Donna Tharp
Register & Recorder

What Register and Recorder does

The Register and Recorder’s Office is the repository and record manager for all papers relating to wills and estates as well as all real estate transactions. These documents are part of Greene County's permanent records and must be protected from loss, theft or damage. It is also the responsibility of the office to provide efficient and timely service to the public while preserving the integrity of public records.

The Register of Wills Office is responsible for filing all papers in reference to the probate of wills and estates and all other related documents. The office also collects and processes Pennsylvania Inheritance Tax returns. The primary goal of the office is to serve all county residents, especially in times of grieving.

The Recorder of Deeds Office records all documents pertaining to land and property transactions, including deeds, mortgages, leases, financing statements and rights of way.

The office also keeps records of oaths of office for all county elected officials, notary publics, district justices, military discharges, mine subsidence maps and highway maps.

Copies of all documents are maintained and preserved for public use. These public records date back to 1796, when Greene County was formed out of Washington County.

 

This ordinance established on April 18, 2013, requires that a Tax Parcel Number be contained on all conveyances of real estate, plans, mortgages, satisfication pieces or any other instrument affecting real estate in Greene County; requiring plan or survey information for change in size or description of parcels; requiring that tax parcel number(s) be affixed to documents presented for recording and providing when this ordinance shall become effective. Click here for a copy of Ordinance No. 130418.

Pennsylvania realty transfer tax is imposed at a one percent state and one percent local percentage rate of the value of real estate transferred by deed, instrument, long-term lease or other writing. Both grantor and grantee are held jointly and severally liable for payment of the tax.

The Pennsylvania Department of Revenue Realty Transfer Tax, Common Level Ratio (CLR) for Greene County changes June 30 of every year (July 1, 2018 to June 30, 2019 CLR is set at 1.48).

The real estate valuation factor is based on sales data by the State Tax Equalization Board. These factors are the mathematical reciprocals of the actual common level ratios. For Pennsylvania Realty Transfer Tax purposes, these factors are applicable for documents accepted for particular periods. The date of acceptance of a document is rebuttably presumed to be its date of execution, that is, the date specified in the body of the document as the date of the instrument (61 Pa. Code 91.102).

Some real estate transfers are exempt from realty transfer tax, including certain transfers among family members, to governmental units, between religious organizations, to shareholders or partners and to or from nonprofit industrial development agencies. Deeds to burial sites, certain transfers of ownership in real estate companies and farms and property passed by testate or intestate succession are also exempt from the tax.

Realty Transfer Tax Statements of Value are now required to be submitted with Easement agreements. Click here for the current Realty Transfer Tax Statements of Value form with instructions. For more information, please contact either the Recorder’s Office at 724-852-5283, or the Department of Revenue Realty Transfer Tax Division at 717-783-8104.



IMPORTANT NOTE:
The Register and Recorder's Office cannot change, add or remove a name from any existing and original deed. To have a name changed, added, and/or removed, you must have a new deed prepared by an attorney.
 

Inheritance tax is imposed as a percentage of the value of a decedent's estate transferred to beneficiaries by will, heirs by intestacy and transferees by operation of law. The tax rate varies depending on the relationship of the heir to the decedent. The rates for Pennsylvania inheritance tax are as follows:

•    0 (zero) percent on transfers to a surviving spouse or to a parent from a child aged 21 or younger;
•    4.5 percent on transfers to direct descendants and lineal heirs;
•    12 percent on transfers to siblings; and
•    15 percent on transfers to other heirs, except charitable organizations, exempt institutions and government entities exempt from tax.
•    Property owned jointly between husband and wife is exempt from inheritance tax.

Inheritance tax payments are due upon the death of the decedent and become delinquent nine months after the date of the individual's death. If inheritance tax is paid within three months of the decedent's death, a 5 percent discount is allowed.

For further information and answers to commonly asked questions, contact the Greene County Register's Office at 724-852-5284 or review the Pennsylvania Inheritance Tax and Safe Deposit Boxes brochure. For detailed and historic Pennsylvania Inheritance Tax Penalty and Interest, visit www.doreservices.state.pa.

The Pennyslvania Department of Revenue at www.revenue.state.pa.us offers additional information and answers for individuals regarding inheritance tax and inheritance forms; other forms and publications are also available.

Register and Recorder does not post deed transfers anymore. If you want to know more, click HERE

Here is the last Document that the office has done on Deeds:
2019 Deeds

Links